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Associate Director, The UCLA Foundation
Advancement Services - The UCLA Foundation
Working Title : Associate Director, The UCLA Foundation
Department : Advancement Services - The UCLA Foundation
Reports To : Executive Director, The UCLA Foundation
Supervises : N/A
Salary : Up to $61,800
Payroll Classification: ADMINISTRATIVE ANALYST, SENIOR
Req Nbr : 26278

Position Summary
Under the direction of the Executive Director, the Associate Director will manage the programs and initiatives of The UCLA Foundation Board of Directors, a highly engaged, donor-volunteer-led Board whose organizational mission is to actively promote philanthropy and manage The Foundation endowment.

Primary Responsibilities
The Associate Director will be responsible for the strategic management of activities including board and committee operations and meetings; cultivation and stewardship events; writing, report and data projects; and board and donor engagement and stewardship initiatives (including the Directors Emeriti). Additional duties will include participation in the development and execution of stewardship activities for Foundation donor-volunteers, including participation with the recruitment and staffing of donor-volunteers. The Associate Director will interact with Foundation board members and other donor and volunteer leadership and top-level University administrators, faculty, volunteers, donors, and staff. Ability to work evening and weekend events is required.

Qualifications
1. Demonstrated interpersonal and communication skills to establish and maintain cooperative relationships, interact effectively, and diplomatically with The UCLA Foundation Board, External Relations staff, donors, faculty, senior University administrators, and the general public.

2. Superior analytical ability with strong background in project management including setting priorities and goals, developing operation plans, analyzing problems, determining solutions, meeting objectives and managing process from inception to completion.

3. Demonstrated ability to conceptualize, plan, organize, and prioritize assignments relating to The UCLA Foundation's fluctuating workload. Entails completing work in a timely fashion under stress of deadlines, making decisions, and acting effectively with frequent interruptions in a fast-paced environment.

4. Demonstrated ability conceptualizing and managing all aspects of events including creation of invitations, vendor negotiations, creating and tracking event budgets/expenses as well as post-event follow-up and reports.

5. Demonstrated ability to orient, train, organize, and motivate staff and volunteers who support Foundation goals and programs.

6. Demonstrated writing and editing skills to produce with speed and accuracy correspondence, minutes, and other written reports for content, correct grammar, punctuation, spelling, and syntax.

7. Skill in working accurately with detailed corporate records; superior writing and communications skills to convey complex material.

8. Demonstrated skill in working independently and in following through on all assignments with minimal direction and in identifying opportunities for processes improvements; proven ability in organizing, developing, and implementing new projects with minimal direction.

9. Skill in supervising employees including training, organizing workflow, setting priorities, delegating responsibilities, overseeing requests, and administering necessary discipline.

10. Ability to handle confidential matters in a discreet and tactful manner.

11. Demonstrated proficiency with Microsoft suite of applications (Word, Excel, Access, and Outlook software programs to prepare correspondence, reports, tables, etc.); ability to promptly and effectively learn new technologies.

12. Ability to work as part of a team and in collaboration with The Foundation management team to further the mission of The Foundation as a whole.

13. Ability to work nights and weekends as needed.

14. Knowledge of University and External Affairs organizational structure, protocol, politics and policies in order to obtain needed information and to complete projects as assigned is preferred.

15. Knowledge of staff processes such as personnel, accounting, and reporting functions, business and procurement services including familiarity with UCLA PAC ordering system, budget policies and procedures, and the legal framework relating to the corporate affairs of The Foundation,is preferred.

Continued employment contingent upon completion of satisfactory background investigation.

Apply Online

Position Summary
Under the direction of the Executive Director, the Associate Director will manage the programs and initiatives of The UCLA Foundation Board of Directors, a highly engaged, donor-volunteer-led Board whose organizational mission is to actively promote philanthropy and manage The Foundation endowment.

Primary Responsibilities
The Associate Director will be responsible for the strategic management of activities including board and committee operations and meetings; cultivation and stewardship events; writing, report and data projects; and board and donor engagement and stewardship initiatives (including the Directors Emeriti). Additional duties will include participation in the development and execution of stewardship activities for Foundation donor-volunteers, including participation with the recruitment and staffing of donor-volunteers. The Associate Director will interact with Foundation board members and other donor and volunteer leadership and top-level University administrators, faculty, volunteers, donors, and staff. Ability to work evening and weekend events is required.

Qualifications
1. Demonstrated interpersonal and communication skills to establish and maintain cooperative relationships, interact effectively, and diplomatically with The UCLA Foundation Board, External Relations staff, donors, faculty, senior University administrators, and the general public.

2. Superior analytical ability with strong background in project management including setting priorities and goals, developing operation plans, analyzing problems, determining solutions, meeting objectives and managing process from inception to completion.

3. Demonstrated ability to conceptualize, plan, organize, and prioritize assignments relating to The UCLA Foundation's fluctuating workload. Entails completing work in a timely fashion under stress of deadlines, making decisions, and acting effectively with frequent interruptions in a fast-paced environment.

4. Demonstrated ability conceptualizing and managing all aspects of events including creation of invitations, vendor negotiations, creating and tracking event budgets/expenses as well as post-event follow-up and reports.

5. Demonstrated ability to orient, train, organize, and motivate staff and volunteers who support Foundation goals and programs.

6. Demonstrated writing and editing skills to produce with speed and accuracy correspondence, minutes, and other written reports for content, correct grammar, punctuation, spelling, and syntax.

7. Skill in working accurately with detailed corporate records; superior writing and communications skills to convey complex material.

8. Demonstrated skill in working independently and in following through on all assignments with minimal direction and in identifying opportunities for processes improvements; proven ability in organizing, developing, and implementing new projects with minimal direction.

9. Skill in supervising employees including training, organizing workflow, setting priorities, delegating responsibilities, overseeing requests, and administering necessary discipline.

10. Ability to handle confidential matters in a discreet and tactful manner.

11. Demonstrated proficiency with Microsoft suite of applications (Word, Excel, Access, and Outlook software programs to prepare correspondence, reports, tables, etc.); ability to promptly and effectively learn new technologies.

12. Ability to work as part of a team and in collaboration with The Foundation management team to further the mission of The Foundation as a whole.

13. Ability to work nights and weekends as needed.

14. Knowledge of University and External Affairs organizational structure, protocol, politics and policies in order to obtain needed information and to complete projects as assigned is preferred.

15. Knowledge of staff processes such as personnel, accounting, and reporting functions, business and procurement services including familiarity with UCLA PAC ordering system, budget policies and procedures, and the legal framework relating to the corporate affairs of The Foundation,is preferred.

Continued employment contingent upon completion of satisfactory background investigation.